In response to this query, the Ministry of Agriculture and Environment clarified that in cases of land registration and transfer involving changes to the address of the land lot, if the applicant wishes to carry out multiple procedures simultaneously, the responsible agencies are obliged to coordinate with the competent authorities to facilitate these procedures without requiring each procedure to be performed individually.
Specifically, in a recent communiqué to the People’s Committees of provinces and cities, the Ministry emphasized that the rectification of land records, including cadastral maps, land registers, land books, and land-use right certificates, must be conducted concurrently with the updating and rectification of local land data.
Do people need to re-do their land registration after provincial mergers?
Land records and land data that are currently being managed, archived, and operated will continue to be utilized to provide services to the public and businesses.
The rectification of land records and land data due to administrative rearrangements must be carried out simultaneously with the handling of administrative procedures related to land and assets attached to land, ensuring a seamless and unhindered process for the public and businesses.
Notably, the communiqué states that after administrative rearrangements, it is not mandatory to simultaneously rectify already-issued certificates unless there is a request from the land user or owner, or if it is done concurrently with land-related administrative procedures.
The rectification of changes to land lot information (sheet number, lot number, address) on already issued certificates shall be carried out in accordance with Article 41.5 of Circular 10/2024.
Specifically, Article 41.5 stipulates that information about the address of assets attached to land shall be presented as follows: the name of the work or building (if any); house number, apartment number, alley, lane, street name (if any), name of residential area, name of administrative unit at the commune, district, and provincial levels.
The communiqué clearly states that in cases where there is no blank line left on the issued certificate to confirm changes, a new certificate shall be issued to reflect the information of the land lot in accordance with Article 23.6 of Decree 101/2024.
Article 23.6 stipulates the cases of registration of land-use rights and ownership of assets attached to land where there is no blank line left on the issued certificate to confirm changes, or where the land user or owner of assets attached to land requests for a new certificate.
The text also emphasizes that the land-use right certificate issuance records established by the district-level land management agency during the initial issuance of land-use right certificates should be handed over to the branch of the Land Registration Office immediately after the administrative rearrangement for archiving purposes.
As for electronic land records that are being archived and operated within the land data system, agencies shall continue to utilize, manage, and provide services to the public and businesses in accordance with current regulations.
