In response to this query, the Ministry of Agriculture and Environment clarified that in cases of land registration, transfer, and mutation procedures involving changes to the address of the land lot, if the applicant wishes to carry out multiple procedures simultaneously, the responsible agencies are obliged to coordinate with the competent authorities to resolve the matter. This eliminates the need for performing each procedure individually.
Specifically, in a recent communiqué to the People’s Committees of provinces and cities, the Ministry emphasized that the rectification of land records, including cadastral maps, land registers, land books, and land-use right certificates, must be conducted concurrently with the update and rectification of local land data.
Will residents need to re-apply for land use right certificates after the merger of provinces?
Existing land records and land databases that are being managed, archived, and operated will continue to be utilized to provide services to citizens and businesses.
The rectification of land records and land databases due to administrative rearrangement must be carried out simultaneously with the resolution of administrative procedures related to land and assets attached to land. This ensures a seamless and unhindered process for citizens and businesses.
Notably, the communiqué stated that after the administrative rearrangement, there is no mandatory requirement to simultaneously rectify previously issued certificates, unless there is a request from the land user or owner, or if it is done concurrently with land-related administrative procedures.
The rectification of changes to land lot information (sheet number, lot number, address) on previously issued certificates shall be carried out in accordance with Clause 5, Article 41 of Circular 10/2024.
Specifically, Clause 5 stipulates that the information on the address of assets attached to land shall be presented as follows: the name of the work or building (if any); house number, apartment number, alley, lane, street name (if any), name of residential area, name of administrative units at the commune, district, and provincial levels.
The communiqué clearly stated that in cases where there is no blank line left on the issued certificate to confirm changes, a new certificate shall be issued to reflect the information of the land lot in accordance with Clause 6, Article 23 of Decree 101/2024.
Clause 6 specifies the cases of registration of land use rights and ownership of assets attached to land, where there is no blank line left on the issued certificate to confirm changes, or where the land user or owner of assets attached to land requests for a new certificate.
The text also clarified that the land-use right certificate books issued by the district-level land management agency during the initial granting of certificates need to be handed over to the branch of the Land Registration Office immediately after the administrative rearrangement for archiving purposes.
As for the electronic land records that are being stored and operated in the land database, agencies shall continue to exploit and manage them to provide services to citizens and businesses in accordance with current regulations.
