In response to this query, the Ministry of Agriculture and Environment clarified that in cases of land registration, transfer, and alteration of land parcel addresses, if the applicant requests multiple procedures, the responsible agencies are obliged to coordinate with the relevant authorities to facilitate these procedures simultaneously, rather than requiring sequential processing.
Specifically, in a recent communiqué to the People’s Committees of provinces and centrally-run cities, the Ministry emphasized that the rectification of land records, including cadastral maps, land registers, land books, and land-use right certificates, must be conducted concurrently with the update and rectification of local land data.
Will residents need to re-apply for land use certificates after the merger of provinces?
Existing land records and land databases that are being managed, archived, and operated will continue to be utilized to provide services to citizens and businesses.
The rectification of land records and land databases due to administrative unit rearrangement must be carried out simultaneously with the handling of administrative procedures related to land and attached assets. This ensures a seamless and unhindered process for citizens and businesses.
Notably, the communiqué stated that after the administrative unit rearrangement, there is no mandatory requirement to simultaneously rectify previously issued certificates, unless there is a request from land users or owners of assets attached to the land, or if it coincides with land-related administrative procedures.
The alteration of land parcel information (sheet number, parcel number, and address) on previously issued certificates shall be conducted as per Clause 5, Article 41 of Circular No. 10/2024.
Specifically, Clause 5 stipulates that the information about the address of assets attached to the land shall be presented as follows: the name of the work or building (if any); house number, apartment number, alley, lane, street name (if any), name of residential area, name of administrative unit at commune, district, and provincial levels.
The communiqué clarified that if there is no blank line left on the issued certificate to confirm the changes, a new certificate shall be issued to reflect the land parcel information as per Clause 6, Article 23 of Decree No. 101/2024.
Clause 6 stipulates the cases of registration of land-use right changes and ownership changes of assets attached to the land, where there is no blank line left on the issued certificate to confirm the changes, or where the land user or owner of assets attached to the land requests a new certificate.
The communiqué also stated that the land-use right certificate issuance records, which were established by the district-level land management agency during the initial issuance of the certificates, should be handed over to the branch of the Land Registration Office immediately after the administrative unit rearrangement for archiving purposes.
As for the electronic land records that are being stored and operated in the land database, agencies shall continue to utilize, manage, and provide services to citizens and businesses in accordance with current regulations.
