In response to this query, the Ministry of Agriculture and Environment clarified that in cases of land registration and transfer procedures involving changes to the address of the land lot, if the applicant requests multiple procedures, the responsible agencies are obliged to coordinate with the competent authorities to facilitate these procedures simultaneously, rather than requiring each procedure to be completed individually.
Specifically, in a recent communiqué to the People’s Committees of provinces and cities, the Ministry emphasized that the rectification of land records, including cadastral maps, land registers, land books, and land-use right certificates, must be carried out concurrently with the updating and rectification of local land data.
Do citizens need to re-apply for land use certificates after provincial mergers?
Existing land records and land data systems that are being managed, archived, and operational will continue to be utilized to provide services to citizens and businesses.
The rectification of land records and land data due to administrative rearrangements must be carried out simultaneously with the resolution of administrative procedures related to land and assets attached to land, ensuring a seamless and unhindered process for citizens and businesses.
Notably, the communiqué stated that after administrative rearrangements, there is no mandatory requirement to simultaneously rectify previously issued certificates, unless there is a request from the land user or owner, or if it is done concurrently with land-related administrative procedures.
The rectification of land lot information (sheet number, lot number, and address) on previously issued certificates shall be carried out in accordance with Clause 5, Article 41 of Circular 10/2024.
Specifically, Clause 5 stipulates that the information about the address of assets attached to the land shall be presented as follows: the name of the work or name of the building (if any); house number, apartment number, alley, lane, street name (if any), name of the residential area, name of the administrative unit at the commune, district, and provincial levels.
The communiqué clearly stated that in cases where there is no blank line left on the issued certificate to confirm changes, a new certificate shall be issued to reflect the information of the land lot in accordance with Clause 6, Article 23 of Decree 101/2024.
Clause 6 stipulates the cases of registration of land-use rights and ownership of assets attached to land where there is no blank line left on the issued certificate to confirm changes, or where the land user or owner of assets attached to the land requests a new certificate of land-use right and ownership of assets attached to land.
The text also clarified that the land-use right certificate books issued by the district-level land management agency during the initial granting of the certificate must be handed over to the branch of the Land Registration Office immediately after the administrative rearrangement for archiving purposes.
As for the electronic land records being stored and operated in the land data system, agencies shall continue to utilize, manage, and provide services to citizens and businesses in accordance with current regulations.
