In response to this query, the Ministry of Agriculture and Environment clarified that in cases of land registration, transfer, and alteration of land plot addresses, individuals requesting registration are not obliged to undergo each procedure separately.
Specifically, in a recent communiqué to the People’s Committees of provinces and cities, the Ministry emphasized that the rectification of land records, including cadastral maps, land registers, land books, and land-use right certificates, must be conducted concurrently with the update and rectification of local land databases.
Will residents need to re-apply for land use certificates after provincial mergers?
Existing land records and databases that are being managed, archived, and operational will continue to be utilized to provide services to citizens and businesses.
The rectification of land records and databases due to administrative rearrangements must be carried out simultaneously with the processing of administrative procedures related to land and assets attached to land, ensuring a seamless and unhindered experience for citizens and businesses.
Notably, the communiqué stated that after administrative rearrangements, there is no mandatory requirement to simultaneously rectify previously issued certificates unless there is a demand from land users or owners of assets attached to the land, or if it is done concurrently with land-related administrative procedures.
The alteration of land plot information (sheet number, plot number, and address) on previously issued certificates shall be conducted in accordance with Article 41, Clause 5 of Circular No. 10/2024.
Specifically, Clause 5 stipulates that the address of assets attached to the land shall be presented as follows: the name of the work or building (if any); house number, apartment number, alley, branch, street name (if any), name of residential area, name of administrative units at commune, district, and provincial levels.
The communiqué clarified that in cases where there is no blank line left on the issued certificate for alterations, a new certificate shall be issued to reflect the plot information as per Article 23, Clause 6 of Decree No. 101/2024.
Clause 6 stipulates the cases of registration of land-use right changes and ownership of assets attached to the land, where there is no blank line left on the issued certificate for alterations, or where the land user or owner of assets attached to the land requests for a new certificate.
The communiqué also emphasized that the land-use right certificate issuance records established by the district-level land management agency during the initial issuance of the certificate should be handed over to the branch of the Land Registration Office immediately after the administrative rearrangement for archiving purposes.
As for electronic land records that are being stored and operated within the land database, agencies shall continue to exploit, manage, and utilize them to provide services to citizens and businesses in accordance with current regulations.
